We offer you the possibility to access your applications worldwide and independent of location on our cloud servers, whether on the road, in the home office or in the office.
You have access to your real-time data at all times. Cost transparency, and flexibility are just some of the some of the advantages. Contact us, we will be happy to plan the relocation of your DDS software in cooperation with you.

The billing of information texts within the logistics groups or also in cargo transport is of the utmost importance. This gives you the opportunity to create a customised offer for your customer for different services, to invoice this according to the situation, without having to manually intervene in the settlement each time.
We make it possible for you to condition each consignment individually and according to the situation for your customers without great effort and to support the employee automatically in invoicing the consignment. and to support the employee automatically with the accounting of the consignment.

A company/entrepreneur needs a VAT ID if it participates in the trade of goods and services within the EU. The VAT ID must be checked for correctness within the scope of transactions with foreign partners in the EU according to § 6a para. 4 UStG. A corresponding module within the DDS software can support you with the qualified query. Please contact us.

According to a study by the German Association of Freight Forwarders and Logistics (Bundesverband Spedition und Logistik), the cost of management effort in freight forwarding companies for exchanging euro empty pallets in the first half of 2022 were between 5.69 and 6.72 euros per pallet; in 2009 these costs were on average 2.78 euros.

Working on servers in the cloud can be made at least as secure as working on your own in-house server (often called "on premise"). DDS has taken very extensive security measures to make working on its cloud servers so secure that we have now achieved an availability of over 99.99% over the years. The most important measures include the parallel connection of each server in two different data centres, 24/7 monitoring and extensive technical measures to secure user accounts.

At DDS, your data is stored on dedicated servers in two high-security data centres in Germany and Finland. In addition, it is stored on dedicated and partitioned backup storage in both data centres. DDS also offers its customers the option of synchronise the data on their own in-house server (on premise). This means that even in the event of a failure of the Internet connection, work can be continue with current data.

The advantages lie in particular in the flexibility with simultaneous reduction of your IT costs.

Access can be from any device:

Let your employees access their personal virtual workplace from anywhere in the world via remote desktop. We recommend the Microsoft Remote Desktop software. This is available cross-platform for Windows, Mac, Linux, iOS and Android.

Pursuant to Section 38 (1) sentence 1 BDSG, in addition to Article 37 (1) b DSGVO, a data protection officer must be appointed by the controller and the processor. as well as the processor, insofar as they generally "permanently employ at least ten persons with the automated processing of personal data". processing of personal data".

„Where the controller or processor carries out processing operations subject to a data protection impact assessment pursuant to Article 35 of Regulation (EU) 2016/679, or process personal data on a business basis for the purpose of transfer, anonymised transfer or for the purposes of market research or opinion polling, they shall, irrespective of the number of persons involved in the processing, they shall appoint a data protection officer, irrespective of the number of persons involved in the processing.“

"Personal data" means any information relating to an identified or identifiable natural person ("data subject"). The term "identifiable" also includes information that does not directly identify a person: For example, a customer number, For example, a customer number, a telephone number, an e-mail address or an IP address often allow the indirect identification of a natural person and are therefore considered to be in the same category as, for example, a direct name!

In practice, this definition means that, as a rule, every employee of a company who has a VDU workstation, processes personal data.

With the entry into force of the GDPR on 25 May 2018, regulations on liability for data protection violations have also become legally effective:

• Liability or right to material and immaterial damages (according to Art. 82 GDPR)
• Fines of up to €20 million or 4% of the company's annual global turnover (under Art. 83 GDPR).

Breaches of duty in the area of data protection can make managing directors and board members personally liable for compensation. Compliance with the data protection regulations is, in the opinion of the European legislator, one of the central tasks of the management. It is the strict standard of care of the general clause of § 43 GmbHG and § 93 para. 2 AktG. A managing director may therefore not plead therefore not be able to claim that he does not have sufficient knowledge or skills or that he has delegated the tasks. Rather, it is the Rather, it is the duty of the managing director to inform himself comprehensively about data protection law or to seek advice and to monitor compliance with the rules in the company on an ongoing basis.

In case of violation of these duties, the liability of the management is therefore also threatened with his/her private assets!

If you want to send newsletters and advertising mails, you need the explicit consent of the recipients. The double opt-in procedure requires that you have this consent confirmed again.
This is what you have to bear in mind with E-MAIL-MARKETING:

• The recipient must actively agree (opt-in)
• The recipient must confirm their consent a second time by validating their data (double opt-in)
• A confirmation email must not contain advertising
• Recipients must be able to unsubscribe at any time

Get recipients to actively agree
The recipients of your newsletters must tick the box themselves or otherwise actively consent to receiving newsletters. Consent must be completely voluntary and must not be given under pressure or coercion. An order in the online shop must, for example be possible without a newsletter subscription.

Have your consent confirmed (double opt-in)
If the recipient has agreed to receive newsletters, you must actively confirm the consent via an email with a confirmation link.
Save the consents so that you can prove them in court
You should be able to collect and present the following information to a court:

• What did the text look like to which the recipient gave consent?
• What did the confirmation email look like?
• Date and time of the click on the confirmation link
• If easily possible: IP address used to click the confirmation link

Recipients must be able to unsubscribe from the newsletter at any time
Put a revocation link in every newsletter you send out. Newsletter recipients can revoke their consent at any time via this link.

CAUTION:
Pre-filled checkboxes are no longer permitted!

Now there is clarity about the correct design of a cookie consent
Rulings on the use of cookies: First the ruling from the ECJ then the ruling from the BGH on 28 May 2020 (I ZR 7/16): In fact, there is now clarity about the correct design of a cookie consent ('cookie banner').

This is what your cookie banner should look like:
The ECJ and now also the BGH have decided that the user must actively consent before cookies are used. A "click OK to continue" banner without a decision option for consent is not sufficient! Even a preselected checkbox is not (any longer) permitted.
The user must be able to actively choose his consent and achieve it just as easily as a rejection!
In summary:

• You need - especially for tracking cookies as well as tools and plug-ins that set cookies - a real (selectable or deselectable) consent of the users of your website.
• A button "OK - I accept all cookies" or a cookie banner with a pre-selected checkbox is not enough!
• The cookie banner must also actually block your cookies as long as the user has not consented.

The document management system (DMS) "DDS Archive" allows seamless integration into all MS Office programs and all products of the DDS logistics platform. of the DDS logistics platform. In addition, scanned documents (PDFs) can be automatically imported and categorised via different paths.

DDS Archive can automatically categorise and archive documents. However, since many documents are hardly standardised (e.g. incoming invoices) the AI module in DDS Archive allows machine learning of all variations of a document type - regardless of language or formatting.

Each recorded document is available for search as a full text after it has been recorded. In this way, it is also possible to search for individual keywords within a document. within a document. In addition, processes can be organised in "process folders". For example, if you want information on a consignment number or a file number, DDS Archive displays the entire case as a virtual "case folder" on your screen.

Absolutely. DDS Archive is fully usable without integration into the DDS Logistics modules. The integration into MS Office programmes such as Outlook, Word and Excel, it also quickly becomes an indispensable aid in everyday business processes for researching data and entire processes. of data and entire processes.