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Document archiving

Document archiving...

... digital & legally compliant


The number of documents in companies knows hardly any limits: New data is added every day. Data is either created by the company itself or enters the company from outside. into the company. For example, we receive contracts, article lists, emails, invoices, delivery documents or receipts. And this happens both in paper form and digitally. DDS Archive helps enormously to manage this "flood of documents".

Scope of functions

  • Full text search
  • OCR recognition
  • Automatic classification of documents
  • Batch scanning
  • Automatic import of documents
  • Access control to documents (Privacy…)
NEWS

News

  • · Cloud 26.10.2023

    Dragon Data is making new online servers available to its customers.

    We achieve a guaranteed availability of 99.9 % for our systems. In the last two years we achieved an availability of 100 % !

    By updating our systems, we also keep our security technologies up to date. The most important features of the new servers at a glance:

    • · New operating system
    • · Latest MS Office version
    • · Once again significantly improved security mechanisms
    • · More performance

  • · Data protection 23.06.2023

    Windows10 security updates

    As of now, Windows10 has only one version that will continue to receive security updates (22H2). We recommend all Windows 10 users to check their installed version and update if necessary.

  • · Logistics 29.05.2023

    New features in DDS WebConnect online

    Notification of orders, several GGVS forms for one load position, statistics. New features in your customer portal are online.

  • · DDS 07.07.2023

    DDS research project in the field of AI + BMBF

    Dragon Data Solutions was already commissioned by the Federal Ministry of Education and Research with a research project in the field of AI in 2020. Now we are also allowed to "decorate" our services with the BSFZ-Seal.

  • · Data protection 27.09.2023

    Top GDPR fines in September

    • 200.000 € SAF LOGISTICS (France) - Processing of non-relevant data in the employment relationship
    • 4.800 € Wallbox Chargers S.L. (Spain) - Data protection breach due to faulty e-mail dispatch
    • 4.992.083 € Spotify AB (Sweden) - Inadequate and deficient response to requests for information
    • 20.000 € Azienda Usl Toscana Sud Est (Italy) - Real health data on public information poster

  • · Data protection 26.05.2023

    Whistleblower Protection Act - What companies must do now:

    Above all, companies with usually more than 50 employees are affected by the Whistleblower Protection Act ("HinSchG"). They will have to set up and operate internal whistleblowing units as of the entry into force in June 2023.



Newsletter

We publish two newsletters, the DDS Software Newsletter (contains all news about DDS Logistics, DDS Cloud + DDS Archive) and the DDS Data Protect Newsletter (contains everything about DDS data protection).




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ABOUT US

The DRAGON DATA SOLUTIONS GmbH

emerged from NWS GmbH (Laufach) we are a software company specialising in the development of logistics software. With our many years of experience in the logistics and IT security industry, we have an efficient answer to today's and tomorrow's requirements. In addition to the classic use of software, the services of Dragon Data Solutions GmbH also include the provision of a complete and secure IT infrastructure for transport service providers in the cloud.
Consulting services relating to data protection and the secure operation of an IT system are just as much a part of the portfolio of Dragon Data Solutions GmbH as specialised and individual consulting services relating to the integration of IT in logistics. as well as specialised and individual consulting services for the integration of IT in logistics.

Management


Marcus G. Walker | Managing Directors | Axel Karl

Contact details


Map


KNOWLEDGE

How does data get into the archive ?

The document management system (DMS) "DDS Archive" allows seamless integration into all MS Office programs and all products of the DDS logistics platform. of the DDS logistics platform. In addition, scanned documents (PDFs) can be automatically imported and categorised via different paths.


Why artificial intelligence (AI) in DDS Archive?

DDS Archive can automatically categorise and archive documents. However, since many documents are hardly standardised (e.g. incoming invoices) the AI module in DDS Archive allows machine learning of all variations of a document type - regardless of language or formatting.


How do I find my data in DDS Archive ?

Each recorded document is available for search as a full text after it has been recorded. In this way, it is also possible to search for individual keywords within a document. within a document. In addition, processes can be organised in "process folders". For example, if you want information on a consignment number or a file number, DDS Archive displays the entire case as a virtual "case folder" on your screen.


Can DDS Archive be used individually ?

Absolutely. DDS Archive is fully usable without integration into the DDS Logistics modules. The integration into MS Office programmes such as Outlook, Word and Excel, it also quickly becomes an indispensable aid in everyday business processes for researching data and entire processes. of data and entire processes.