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Document archiving

Document archiving...

... digital & legally compliant

The number of documents in companies knows hardly any limits: New data is added every day. Data is either created by the company itself or enters the company from outside. into the company. For example, we receive contracts, article lists, emails, invoices, delivery documents or receipts. And this happens both in paper form and digitally. DDS Archive helps enormously to manage this "flood of documents".

Scope of functions

  • Full text search
  • OCR recognition
  • Automatic classification of documents
  • Batch scanning
  • Automatic import of documents
  • Access control to documents (Privacy…)


We publish two newsletters, the DDS Software Newsletter (contains all news about DDS Logistics, DDS Cloud + DDS Archive) and the DDS Data Protect Newsletter (contains everything about DDS data protection).

Interested in our newsletter? Click here for registration.


  • · Customer Service 05.04.2024

    New remote maintenance: "DDS - Rustdesk"

    A cyber security incident at the manufacturer Anydesk in February prompted us to actively warn our customers about the potential risks of the use of Anydesk. Due to what we consider to be inadequate communication with the manufacturer, we have replaced Anydesk in less than 2 weeks with a self-developed solution (based on Rustdesk).

    • · Independence from third-party manufacturers
    • · Switching servers are operated by DDS
    • · Location of all services in Germany
    • · Particularly high security thanks to closed user groups defined by DDS
    • · Encrypted communication

  • · Cloud 05.05.2024

    Update of the online server.

    The online servers receive additional features:
    Improved security:

    • · Authentication with 2 factors (MFA)
    • · Renewal of the firewall
    • · Enlarged backup memory
    • · Prevention of access from problematic third countries

    Improved performance:
    • · New hardware with data centre M2 storage
    • · More RAM and faster processors

  • · Data protection 23.06.2023

    Windows10 security updates

    As of now, Windows10 has only one version that will continue to receive security updates (22H2). We recommend all Windows 10 users to check their installed version and update if necessary.

  • · Logistics 02.05.2024

    Shipment tracking - new feature in DDS WebConnect Online

    Automated shipment tracking (e-mail dispatch on status change with link to status website) for predefined statuses from your in-house system. New feature in your customer portal now online.

  • · DDS 07.07.2023

    DDS research project in the field of AI + BMBF

    Dragon Data Solutions was already commissioned by the Federal Ministry of Education and Research with a research project in the field of AI in 2020. Now we are also allowed to "decorate" our services with the BSFZ-Seal.

  • · Data protection 17.04.2024

    Top GDPR fines

    • 75.000 € Company (Germany) - Sick notes in the e-mail distribution list
    • 145.000 € Consultancy firm (Spain) - Failure to encrypt a USB stick
    • 79.107.101 € Enel Energia S.p.A. (Italy) - Insufficient protection of a CRM system database
    • 10.000.000 € Uber Technologies Inc. and Uber B.V. (Netherland) - Violation of information obligations and data subject rights
    • 32.000.000 € AMAZON FRANCE LOGISTIQUE (France) - Disproportionate surveillance of employees

  • · Data protection 26.05.2023

    Whistleblower Protection Act - What companies must do now:

    Above all, companies with usually more than 50 employees are affected by the Whistleblower Protection Act ("HinSchG"). They will have to set up and operate internal whistleblowing units as of the entry into force in June 2023.



emerged from NWS GmbH (Laufach) we are a software company specialising in the development of logistics software. With our many years of experience in the logistics and IT security industry, we have an efficient answer to today's and tomorrow's requirements. In addition to the classic use of software, the services of Dragon Data Solutions GmbH also include the provision of a complete and secure IT infrastructure for transport service providers in the cloud.
Consulting services relating to data protection and the secure operation of an IT system are just as much a part of the portfolio of Dragon Data Solutions GmbH as specialised and individual consulting services relating to the integration of IT in logistics. as well as specialised and individual consulting services for the integration of IT in logistics.


Marcus G. Walker | Managing Directors | Axel Karl

Contact details



How does data get into the archive ?

The document management system (DMS) "DDS Archive" allows seamless integration into all MS Office programs and all products of the DDS logistics platform. of the DDS logistics platform. In addition, scanned documents (PDFs) can be automatically imported and categorised via different paths.

Why artificial intelligence (AI) in DDS Archive?

DDS Archive can automatically categorise and archive documents. However, since many documents are hardly standardised (e.g. incoming invoices) the AI module in DDS Archive allows machine learning of all variations of a document type - regardless of language or formatting.

How do I find my data in DDS Archive ?

Each recorded document is available for search as a full text after it has been recorded. In this way, it is also possible to search for individual keywords within a document. within a document. In addition, processes can be organised in "process folders". For example, if you want information on a consignment number or a file number, DDS Archive displays the entire case as a virtual "case folder" on your screen.

Can DDS Archive be used individually ?

Absolutely. DDS Archive is fully usable without integration into the DDS Logistics modules. The integration into MS Office programmes such as Outlook, Word and Excel, it also quickly becomes an indispensable aid in everyday business processes for researching data and entire processes. of data and entire processes.